Reporting and payments

Regular projects are normally expected to report every 4-6 months while small-scale (lump sum) projects submit only one report, the final report.

The reporting periods are decided based on the project implementation start date, which means that the reporting periods differ from project to project. The reporting periods are stipulated in the grant decision document.

The reporting consists of a payment application with two elements:
1. the joint progress report which is the narrative report of the project´s activities during the reporting period, and
2. the financial report in which the expenditure of all the project partners during the reporting period is declared by the Lead Partner.

Note: Small-scale projects do only need to upload the joint progress report and do not need to report expenditures.

The payment application (-s) shall be submitted no later than 2 months after the reporting period. It is always possible to contact the Joint Secretariat to request a change in reporting periods or permission to submit payment applications later than 2 months after the reporting period.

The joint progress report shall be submitted in Min Ansökan and in RF by the Lead partner EU and the Lead partner Norway respectively. It is the project leader’s responsibility to compile the joint progress report. As explained under the headline Project partnership, the role of the project leader can be assigned to either Lead partner EU or Lead Partner Norway when both EU and Norway participate in the project.

– The payment application regarding the EU-funding is submitted in Min Ansökan by the Lead Partner EU.
– The payment application regarding Norwegian IR-funding is submitted in RF by the Lead Partner Norway.

When only EU-partners participate, there will be:

  • One payment application made in Min Ansökan.
  • One joint progress report uploaded in Min ansökan as an attachment to the payment application. 

When both EU-partners and Norwegian partners participate, there will be:

  • Two payment applications, one in Min ansökan regarding EU-funding and one in RF regarding IR-funding.
  • One joint progress report valid for both the EU-funding and the IR-funding and the same report shall be uploaded in Min ansökan and in RF. 

If you cannot submit the payment application in due time (no later than two months after the end of a reporting period) you need to ask for permission to submit it later.
You do this by sending an email to containing a request to submit the payment application later and why this is necessary. Please note that you need to be clear if this request concerns both EU and Norway as in those cases the payment applications are made in two different systems (Min Ansökan and RF respectively). Please also note that the joint progress report are a part of both payment applications (EU and Norway).

The managing authority and the Norwegian managing organisation will get back to you as soon as possible with an answer.

Programme manual