Travel and accommodation costs

This cost category is used for travel and accommodations costs for own project staff, i.e employees of the project partners. Travel and accommodations costs for external experts, speakers, chairpersons of meetings and service providers are covered by the cost category External expertise and services costs.

Travel and accommodation costs can only be reimbursed as a flat rate of 15 % of each partner’s staff costs. Example: Staff costs EUR 10 000 * flat rate 15% = EUR 1 500

Travel and accommodation costs are not to be reported at all if the project uses the simplified cost option of a flat rate of 40% to cover all other costs but staff costs.

The following elements are considered as travel and accommodations costs and are covered by the 15% flat rate:
(a) travel costs (such as tickets, travel and car insurance, fuel, car mileage, toll, and parking fees);

(b) the cost of meals;

(c) accommodation costs;

(d) visa costs; and

(e) daily allowances.

Supporting documents for the verification of expenditure
The flat rate is directly linked to the staff cost and is always counted from the final eligible staff costs. If staff costs would be reduced by the controllers or other programme bodies, also the travel and accommodation costs would be proportionally reduced.

Programme manual