Projects might meet challenges that require adjustments. The programme has divided changes into minor and major changes depending on their impact of the project set-up. When you foresee a change of some sort, and you are uncertain whether it will be considered a minor or a major change, you are always welcome to check this beforehand with the MA/JS. Project managers should in those cases describe the change together with a justification and an assessment of the impact on the project implementation and outputs.
Minor changes are adjustments that do not have a significant impact on project implementation. Projects shall inform the JS about the minor changes, e.g. via progress reports.
These changes do not require prior approval by the MA/JS:
Administrative changes, such as:
Minor budget changes:
Overspending one or more cost categories in the total project budget by 20% or EUR 10 000, whichever is higher. However, projects cannot exceed the total project budget or change the nature and use of planned purchases and outputs.
Major changes are more complex adjustments that can have an impact (negative or positive) on the planned outputs and/or solutions, the partnership or the project budget. In such cases, the MA/JS has to be informed about the planned change via an application for change submitted as a completion document in Min ansökan. The change shall be described and motivated in the application for change. The Joint Secretariat will assess the change request and make a proposal for a changed decision for the Managing Authority, or if necessary, the Steering Committee. After approval of the change, the MA will issue a new grant decision, which will form the basis for future reporting.
The following changes are generally considered to be major: