The work packages concern the description of the project implementing activities. Work packages also require the project applicant to provide concrete information on the products and services (project outputs) delivered by the project activities.
The project can add as many or few work packages as needed. The work package can consist of one or many activities. A small-scale project might have only one work package consisting of only one activity.
Each work package and activity shall be given an individual title to describe the work that will be carried out.
The description of each work package and activity should clarify who/whom of the partners that are mainly responsible for the work carried out and how the work packages are connected to each other.
Note that planned communication and dissemination regarding the outcome of the project shall be described under each work package.
Each activity shall as well be given a budget amount which automatically adds up to a total for each work package. The reason for the costs to be reflected in the activities is due to the joint secretariat’s assessment of whether costs for implementing the project and achieving the set goals seems reasonable.
When working with the simplified accounting model of “staff + 40%”, you distribute the staff cost on each activity and then add the 40% so that when you sum up your work packages you should end up in about the same amount as the total budget (-s).
The comparison between the total budget and the total of all work packages does not have to end up exactly on the cent but approximately. When you sum up all work packages, it shall correspond to the total budget(-s), ie the section regarding the EU-budget and also the section regarding the Norwegian budget when the project has Norwegian partners.
In the budget(-s), costs must be specified per partner and type of cost but do not need to be specified against a specific WP. As an example, you write in the EU-budget “Project manager, xx% for xx months * salary + social fees = xx euros” and that sum is distributed to the various activities. Costs for the project partners’ own staff working in the project are specified under the cost category “Staff.” If a project has consultants working in the project, this cost is specified under the cost category “external services” (if not using the simplified accounting model of “staff+40%”.
Project management is a separate section in the application form and consists of fields that deal with “project partnership”, “financial management” and “communication”. In those fields, principles are described for how the project is to be structured (you can, for example, describe whether the project manager is employed or procured as an external service, what the steering group looks like, etc.). You must also provide an overview of how the project is to be communicated. Cost specification is not needed in these fields but must be reflected in the sum of the different WPs that are built up in the section Project activities. Details about communication are described within each WP or activity. Depending on the type of project you intend to carry out, more or less details may be needed to describe the communication work, so then you can choose whether you write it at WP level or activity level. Project management costs can be allocated to the various WPs in relation to WP’s needs.