The purpose of the report is mainly to allow different programme bodies to monitor the development of the project. The report shall provide quantification of project outputs as well as a report on the achievement of project results. Furthermore, the report shall allow a cross-check between the implementation versus the project decision. The report is also contributing to the dissemination of information and knowledge about the project to a wider public as well as to the Steering Committees, the Monitoring Committee and the European Commission.
A report shall cover the reporting period regarding all the partners and shall be compiled in a way that it supports the expenditures of the project partners. The report shall in particular describe the progress of the achievements towards the project objectives, the project outputs, and the work package activities and deliverables.
The report shall clearly identify whom of the partners that has been involved in an activity and therefore has costs in their expenditure report regarding the specific activity.
The report for a given period will be assessed to make sure that the implementation corresponds with the expenditure in the period as well as with the work packages in the grant decision. The report will as well be assessed regarding progress on communication activities and preferably some best practice in project implementation and communication measures can be identified.
A missing or unsatisfactory report could lead to a decision not to issue a payment.
A template for the joint progress report will be provided to each project by the programme via Min Ansökan.
The questions in the template are covering themes like descriptions of activities carried out and how these are communicated as well as what kind of results that have been achieved and a reflection of the planned exit strategy. You will also be asked to describe the organisation and coordination of the project, involvement of the target group, the projects’ transformation process towards the UN sustainable goals, connections to other projects as well as how you have dealt with delays and deviations. In the final report you will be asked for summaries to be used on European and national level to spread results from Interreg Aurora projects.
In regular projects all achieved and reported indicators are required to be supported with robust evidence and consider the definitions of the indicators. Reporting on indicators should be on an aggregated/cumulated level and reported directly in Min ansökan when submitting the progress/final report and payment application. The project should retain their supporting evidence for each reported indicator. Reporting on indicators are not mandatory in the beginning of the project, but a comment about the indicators are preferred in each reporting period. Comment fields regarding indicators are to be found in Min ansökan connected to each indicator. If/when the programme officers finds that indicators are nor reported neither commented on, you will probably get a request on completions regarding indicators. Indicators must be reported at the latest in the final reporting period.